How To Maintain Vendors

First of all we open the peachtree software and then click on option “MAINTAIN” and select the option of “VENDOR” from maintain menu..

As we click on the vendor option the following window will appear..

In this window, you have to fill out the following information

.Vendor ID

.Name

These two things are necessary to be written, otherwise the software will not save the information about vendor..

Below the vendor Id and name, there are four tabs

.General

.Purchase Defaults

.Custom Fields

.History

In the General tab you are required to write the vendor’s contact,Account number,Address,Vendor type,telephone number etc..and most importantly the beginning balances of vendor..

Now click on the Customer Default tab the following window will appear

In this tab you have to fill out the following things

.Purchase Representative

.Purchase Account

.Tax ID number

.Ship Via

.Terms of discount

.Delivery method

In purchse representative you have to give id to your vendors..In purchase account you have to select the account which will be inventory because in computerized records we use the perpetual accounting system which means as the transaction takes place we record it and also do its closing entries..In Tax id you have to write your tax id number,and also select the method of shipment of goods..we also have to select the discount type and delivery method.

Now click on Custom Fields tab, the following window will appear

In the custom Fields tab,you have option to change the field labels..these can be changed or enabled on the vendors default window

Now by clicking on tab “History”,the following window will appear

In this tab you have to fill out the following things

.Vendor Since

.Last invoice date

.Last invoice amount

.Last payment date

.Last payment amount

And beside these there are three columns 

.period history

.purchases

.payments

In the vendor since option you have to choose that date ,since you are dealing  with that vendor.you also choose the last invoice date,last invoice amount,last payment date and last payment amount..

And in three columns you will write the period history,purchases and payments