Maintaing purchase order and purchases/receive inventory

Purchase order

To record the purchase order.first of click on “task” from menu bar of peachtree and click on option of “purchase order” like below

                                      

After clicking on that the following window will appear

First of all you have to give the vendor ID to whom you want to issue the purchase order..once you select the vendor ID “ship To” name and address will automatically filled if you save that while making vendors..After  that you have to select  the purchase order date and enter the date of issue of purchase order…after that good thru date will be selected..after that purchase order number will be selected..which is mandatory,you cannot leave it blank..customer invoice number  will be given.After that the quantity of item and item will be selected and general ledger account and unit price will also be selected..

After completing all the information click on save button to save the purchase order which is located in the upper menu bar..

That is the process to maintain your purchase orders…

PURCHASES/RECEIVE INVENTORY

This is used to record the received inventory either against purchase order or directly purchases from vendor..

First of all click on “task”  and select option of “purchases/receive inventory” from drop down menu like below

After clicking on that,the following window will appear

First of all you will select the vendor ID..if you have already made a purchase order against that vendor the tab will automatically shift from “Apply to purchases” to “Apply to purchase order” like below

Then you have to select the purchase order number, after selecting the PO number the following window will appear

After that you will have to enter then number of received goods, as you write the number the amount field will automatically be filled..After that you will have to enter the invoice number for reference..

After entering all the things, click on the “save” button to save it..

If you have not made the purchase order,you can directly record the purchases/receive inventory like below

After filling all the fields click on the save button,purchase/receive inventory will be saved..